Online forms (Digital web forms) and Poka-yoke what do they have to do with each other? Poka-yoke is Japanese for “error prevention.” And is a technique we encounter in HeyForm management. Poka-yoke is about measures that prevent mistakes from being made. You probably recognize that if you work a lot with forms. And they are filled in manually! Unclear handwriting, spelling errors, fuzzy terms. Annoying when you get them on your plate to process further. It takes extra time to find out the right information. But if you don’t pay attention the wrong data is even used in subsequent steps or reports. With online web forms, you can make business processes error-free.
Digital forms with poka yoke sauce! And really clean, So self-executable and without knowledge of IT language.
Mandatory input fields
When using paper forms, users sometimes (un)consciously leave questions blank. In this case, the recipient will have to spend extra time retrieving the information. If he fails to do so, he may not be able to process the form because the information is missing. A simple Poka-yoke functionality within the digital web forms is the mandatory question. This means that a user cannot submit their form until they have answered the mandatory questions. In addition to a content answer, this can of course be applied to adding an attachment.
Conditions for input field
In digital web forms, you see this more often. Think for example of an input field for postal codes. This always consists of 6 characters, no more but also no less. The notation of a date can be done in many ways. However, online forms can easily be equipped with calendar fields where the date is simply chosen by clicking on your choice. When collecting numbers within an organization you can have the number of decimals set as mandatory but also, for example, the minimum and maximum values. In this way, you avoid a lot of mistakes and the quality of your data increases enormously. Digital forms with poka-yoke fields really ensure that your business process runs better.
Deploying Role Menus
This is another very simple way to design online forms more user-friendly. But also increase the quality of information. With role menus in your digital form, you ensure that the information is standardized. This makes it much easier to analyze your data later on. Don’t make the role menu too extensive, a good guideline for the number of items is 8. If the role menu is too long, users will lose the overview. It is better to work with conditional role menus. These are role menus whose content depends on an answer to an earlier question. Users are then led through the form as it were. Sounds complicated but very easy to realize within HeyForm. Besides these conditional qualitative role menus, you can also set them up with numbers. This makes the form calculate itself, as it were. This is for example used in forms with a risk calculation.